All employees of the Damansara Realty Berhad (DBhd) and its subsidiaries (“the Group”) play an important part in maintaining the
highest level of corporate ethics within the Group and have a professional responsibility to disclose any known malpractices or wrongdoings (hereon referred to as “Concerns”).
A person or entity making a protected disclosure is commonly referred to as a “Whistleblower”. Whistleblowers provide initial information related to a reasonable belief that an improper activity has occurred.
Whistleblowers are protected against being dismissed or penalised and DBhd shall consider mitigating circumstances if the Whistleblower himself / herself is involved in the activity that he / she reports.
Every effort shall be made to treat the Whistleblower’s identity with appropriate regard for confidentiality. The Group gives the assurance
that it shall not reveal the identity of the Whistleblower to any third party not involved in the investigation or prosecution of the matter. The only exception to this assurance relates to an overriding legal obligation to breach confidentiality. The Group is obligated to reveal confidential information relating to a whistle-blowing report, if ordered to do so by a court of law.
4.1 Process for Disclosure
This policy covers improprieties or irregularities, suspected fraud or criminal offences, breach of confidentiality and failure to comply with statutory or regulatory requirements.
Managers, officers and employees in supervisory roles shall report to the reporting person(s) on any allegations of suspected improper activities.
Such disclosures, including those relating to financial reporting, unethical or illegal conduct, may be reported directly to:
Chairman of Board Audit Committee (“BAC”)
Lot 10.3, Level 10
Wisma Chase Perdana
Off Jalan Semantan
50490 Kuala Lumpur
iii) Handling of a reported allegation
The action taken by the Group in response to a report of Concern under this policy shall depend on the nature of the concern. The Chairman of BAC or the Group CEO shall receive information on each report of Concern and follow-up information on actions taken.
The Internal Auditor shall be the named Investigator unless the Chairman of BAC and/or the Group CEO assigns / appoints another Investigator. Investigators must be impartial and independent of all parties concerned.
The Investigator is required to report all concerns raised, the status of all pending and on-going investigations, and any action taken or to be taken as a result of the investigations, to the Chairman of BAC and/or the Group CEO.
Initial inquiries shall be made to determine whether an investigation is appropriate, and the form that it should take. Some Concerns may be resolved without the need for investigation.
If an investigation leads the Investigator to conclude that a crime has probably been committed, the results of the investigation shall be reported to the police or other appropriate law enforcement agency.
If an investigation leads the Investigator to conclude that the suspect has engaged in conduct that may be a violation of the Group’s Code of Ethics or Conduct, the results of the investigation shall be reported to the Head of Human Resources and/or the Group CEO in accordance with the applicable procedures for company conduct and the administration of discipline. Any charges of misconduct brought as a result of an
investigation under this policy shall comply with established disciplinary procedures.
5. MONITORING AND REVIEW OF POLICY
The Board should ensure that the policy meets the objectives of relevant legislations and remain effective for the Group.
This policy shall be reviewed annually by the Board and, as and when the need arises.
Dated: 12 March 2018.